4T operates as a full-service Destination Management Company (DMC), field tour operator, and event logistics provider in the Dominican Republic. Our services include, but are not limited to:

• Custom Field & Educational Programs: Curated academic, cultural, and environmental itineraries.
• Adventure Treks & Field Excursions: Guided expeditions, specialized activity coordination, and ground transport management.
• DMC & Event Logistics: Destination management, event production, site management, private charters, and local vendor coordination.

2.1 Deposit & Reservation Confirmation

To secure staff schedules, freeze quoted pricing, and lock in local vendor allocations (accommodations, specialized transport, and permits), the following terms apply:

• Standard Deposit: A 20% non-refundable deposit of the total contract value is required at the time of booking confirmation.
• Specialized Booking Exceptions: Custom property buyouts, hotel room blocks during peak seasons (e.g., Christmas, Easter/Semana Santa), specialized vessel charters, or high-demand holiday holds may require a higher deposit percentage. Any adjusted deposit requirements will be clearly stated in your custom project proposal.

2.2 Payment Schedule & Early-Payment Discount Incentive

Unless explicit alternative terms are established in your primary contract, all payments must be made according to the schedule below:

*Early-Payment Discount Exclusions: The 10% discount applies exclusively to net 4T management, tour, and operational fees. Direct pass-through costs—including, but not limited to, government taxes, national park entry permits, external venue fees, marine sanctuary passes, or third-party airline/ferry tickets—are excluded from this discount.

2.3 Late Payments & Account Default

Timely payments are critical to maintaining vendor commitments and operational readiness.

• Late Fee: Balances not cleared by the 45-day deadline will incur a late administrative charge of 1.5% per week on the outstanding balance.
• Booking Default: If full payment is not cleared into 4T’s account at least 15 calendar days prior to program commencement, 4T reserves the right to deem the reservation canceled by the Client. In such cases, 4T will retain the initial deposit and any unrecoverable supplier prepayments, and reallocate reserved transport, guides, and accommodation holdings.

NOTICE: ALL-INCLUSIVE PACKAGE INTEGRITY

All 4T programs, excursions, and treks are sold exclusively as unified, indivisible package arrangements.

• No Itemized or Partial Refunds: Individual itinerary elements—such as scheduled meals, ground transportation legs, guided treks, site entry permits, accommodations, or special events—carry no standalone monetary value, pro-rata refund entitlement, or transferable credit value.
• Voluntary or Involuntary Non-Participation: If a group or individual participant chooses to skip, opt out of, or miss any program component—or cannot participate due to flight delays, late arrival, early departure, personal preference, fatigue, minor illness, or administrative removal—no refunds, price adjustments, reimbursements, or travel credits will be issued.
• Non-Transferable Rights: Reserved inclusions are non-transferable between participants and cannot be rolled over into alternate programs unless expressly agreed upon in writing by 4T management.

5.1 Force Majeure Events

4T shall not be held liable, financially responsible, or in breach of contract for any failure, disruption, or delay in performing its contractual obligations when such failure arises from circumstances beyond our reasonable control (“Force Majeure”). These events include, but are not limited to: acts of God, tropical storms, hurricanes, severe flooding, earthquakes, volcanic activity, civil unrest, strikes, road blockades, government regulations/mandates, border closures, or declared public health emergencies.

In Force Majeure scenarios, 4T will make reasonable operational efforts to reschedule or adapt the program. Any unrecoverable supplier costs will remain non-refundable, and 4T reserves the right to issue travel credits in lieu of cash refunds for the manageable portion of the contract.

5.2 Field Adjustments & Route Modifications

Operating outdoor treks and field excursions in dynamic tropical environments requires flexible decision-making. 4T reserves the right to modify daily schedules, alter trekking routes, adjust marine excursions, or substitute accommodations and transport with alternatives of an equivalent standard when dictated by weather conditions, river levels, safety assessments, or local road conditions. Such professional field adjustments are made in the interest of client safety and do not constitute a material breach or grounds for financial compensation or partial refund.

6.1 Physical Fitness & Health Disclosures

Trekking, field excursions, and outdoor activities carry inherent physical demands. It is the sole responsibility of the Client, Group Leader, and individual Participants to ensure they possess the necessary physical fitness, mobility, and medical clearance to participate safely in scheduled activities. Any pre-existing medical conditions, severe allergies, or dietary restrictions must be formally disclosed to 4T prior to arrival.

6.2 Emergency Evacuation & Medical Responsibility

While 4T field leaders are equipped with basic first-aid kits and trained in local emergency protocols, 4T is not a specialized medical transport or emergency care provider. In the event of injury, acute illness, or emergency:

• 4T will coordinate emergency transport to the nearest appropriate medical facility.
• All costs associated with emergency transport, ground/air ambulance services, medical evacuations, hospital admission, physicians’ fees, and pharmaceuticals are the exclusive financial responsibility of the Client or Participant.

6.3 Mandatory Comprehensive Travel Insurance

To protect your investment and well-being, 4T strongly advises all clients and individual participants to secure comprehensive international travel insurance. Coverage should include trip cancellation/interruption, medical expense coverage, emergency air evacuation, lost luggage, and coverage for adventure activities/trekking. We recommend IMG (International Medical Group) for Emergency Medical and Travel Insurance and Global Rescue for Medical Evacuation & Security Insurance.

8.1 Independent Contractors

Accommodations, local charter transport operators, external boat captains, specialized adventure equipment providers, and independent local venues act as independent contractors. They are not employees, partners, or direct agents of 4T. While 4T exercises rigorous due diligence in selecting vetted local partners, we are not directly responsible for the operational acts, omissions, or defaults of these independent suppliers.

8.2 Limitation of Liability

To the maximum extent permitted by applicable law, 4T, its directors, officers, employees, guides, and affiliates shall not be liable for any direct, indirect, punitive, incidental, or consequential damages, loss, injury, illness, death, property damage, or travel delay resulting from:

• Actions or omissions of third-party vendors.
• Flight cancellations, delays, or missed connections.
• Natural events, environmental factors, or Participant non-compliance with safety instructions.

This Agreement, its interpretation, and any legal claims or disputes arising out of or relating to 4T’s services shall be governed exclusively by the laws of the Dominican Republic.

Both parties agree that any legal proceedings or formal litigation arising under this Agreement shall be submitted exclusively to the jurisdiction of the competent courts of the Dominican Republic.

For booking confirmations, official cancellation notices, contract inquiries, or destination logistics assistance, please direct correspondence to:

Tours, Trips, Treks & Travel (4T)

Website: www.4tdomrep.com

General Enquiries: info@4tdomrep.com

Executive Management: richard@4tdomrep.com

Operational Headquarters: Dominican Republic