The Crisis Management Plan is a guide for a coordinated response to major
emergencies on 4T programs. The plan creates a framework for an effective
and efficient response. Each emergency is unique so the plan is not prescriptive;
instead it prepares us to act by identifying issues, organization and
What is a Major
For purposes of this plan, an emergency is any circumstance that poses
a genuine risk to, or that has already disturbed, the safety and well-being
of program participants. Emergencies can include, though not limited to,
the following types of events and incidents:
- Violent robbery
- Physical assault
- Sexual assault
- Significant accident
- Serious illness,
physical or emotional
- Local political
- Terrorist threat
- Any legal action
involving a participant
- Disappearance of
- Natural Disaster
Activation of the
When an emergency arises, the 4T guide leading the program or event will
inform the senior 4T staff member in charge of the program who will determine
if it is appropriate to contact the 4T President to activate the Crisis
Management Plan. The authority to declare a major emergency rests with
the President, or in his absence or in the event communication can not
be established within a timely manner, the senior 4T staff member in charge.
If a major emergency is declared, the President will determine where the
Crisis Management Center(s) will be located. Crisis Management Committee
members will be notified as the situation warrants.
- The membership
of the Crisis Management Committee is as follows:
- 4T President, Committee
- Medical Director
- Legal Director
- 4T Senior Program
- Sponsoring Organization
Senior Staff Member
Note: The Chair may
add other members as necessary. In the absence of the President, the 4T
Senior Program Staff Member will chair the committee. If any other member
of the committee is not available, the Chair may appoint a replacement.
At the time an event or incident is declared a major emergency, the President
will identify a Crisis Management Center. The location of the Center will
be decided upon by consideration of several factors including proximity
to incident, communication infrastructure, availability of emergency resources,
and timeline for evacuation (when necessary).
of the Committee
It is the responsibility of the Crisis Management Committee to determine
what actions to take during an emergency, but the following priorities
will guide the committee's decisions. The priorities address emergency
response, they do not cover the program's continuation that is planned
and activated at the program staff level.
1 - Life Safety Issues
4T employs use of the Patient Assessment System (P.A.S.) as developed
by Wilderness Medical Associates when dealing with all emergencies involving
program participants and staff.
I. Scene Size-Up
a. Safety of responders,
b. Numbers of responders, bystanders, patients. Triage.
c. Mechanism of Injury (M.O.I.) Assessment.
II. Secondary Survey
b. Circulatory System.
c. Nervous System.
III. Focused History
& Physical Exam of Patients
b. Vital Signs.
c. Head-to-Toe check.
Evacuation of a Building
An individual building may need to be evacuated for any of several reasons,
such as fire, a hazardous material spill or a gas leak. Each building
will have an evacuation plan that includes an emergency assembly point.
Assembly points provide a place for occupants to group and receive instructions.
Emergency assembly points are selected using the following criteria:
- The area is away
from buildings, power lines, poles and trees that could fall and injure
- The area is large
enough to hold all occupants of the building.
- The location is
easily and safely accessible.
- The area is accessible
to emergency personnel, but does not block access to roadways, fire
hydrants, and so forth.
If a residential building
is not habitable, 4T staff will determine where to relocated participants.
For non-residential buildings, 4T staff in consultation with sponsoring
organization staff will determine how to relocate participants.
Search & Rescue
Should it be necessary, 4T staff will organize search and rescue efforts
in coordination with appropriate individuals and organizations from both
the private and public sector.
Should buildings be deemed unusable, it may be necessary to establish
shelters for participants in other areas or regions of the country. 4T
staff will manage such an effort with assistance from sponsoring organization
4T staff will survey communication systems, including telephones, email,
cable channel and radio stations. 4T staff are generally in communication
with each other and sponsoring organization staff via two-way radios and
cell phones on all tours.
The 4T staff member with senior ranking medical training, in consultation
with sponsoring organization staff, will coordinate medical and psychological
2 - Preservation of Property
All affected facilities will be evaluated for damage to determine if the
buildings are usable. Crisis management, medical and residential areas
will be evaluated first. Results and recommendations will be summarized
and reported to the Crisis Management Committee.
4T staff will coordinate a survey of gas, electric, water, and sewer utilities,
and report appropriate decisions to the Crisis Management Committee.
3 - Stabilization
Under the direction
of the Crisis Management Committee, it will be necessary to address several
critical areas including:
- Are adequate food,
water and shelter available?
- Are utilities working
- Are communication
- Is adequate counseling
Each will need to
be addressed as the program moves from crisis to recovery. The Crisis
Management Committee will continue leading stabilization efforts until
the 4T President determines it is prudent to deactivate the committee.
4 - Recovery Plan
stabilization, the program will move from stabilization to recovery of
normal operation of events and activities. The President and senior 4T
staff will direct those efforts.